Organisation and Timesheet

Timesheet has been used by humans for hundreds of years in many format just to keep track of the work done by them and also to make sure that the time they spend on a work is well with in control . In modern days it has extended to industries too . Even though the formats of these timesheets have changed over the years basically the purpose and aim of these timesheet has been one just to effectively manage the time .An effective time management is crucial in any business to run effectively and successfully . Basically there are 2 types of time tracking one kind is for the freelance staff where they have to monitor the time they have invested on doing a project completely and another one is to manage the staffs by asking them to enter their working hours and a supervisor or a manager will look into the report once completed .

 Initially paper based timesheet were used but they are not effective as the data were manually entered all these data has to be manually processed by a person . And report generation will be a huge task and a very careful analysis and observation is a must . Even when utmost care is taken to process these information there is a possibility of generating a manual error . But now the advent of computers and internet has changed the system uproot and the process of entering data has become very simple and data processing has been never easy as now! The supervisors and managers are able to generate report of their requirement with a lightning speed it has never been so fast before.

Different business demands have different type of payroll management. And the web based timesheet are a base for all of them. In most of the companies the employees are based on the hourly basis and hence even a small snag in this will create chaos and also the concept of overtime and time zones should be well handled else it might create problem . But these web based timesheets have been designed in such a way that these above mentioned problems will never be problems once again.

 All the projects have time and money as its deciding criteria . Hence a success of a project also depends on how well these factors are managed . Timesheet can play a pivotal role in managing these two factors when it is used effectively . It also clearly notifies the manager when the project breaches the timeline or the proposed budget.

Timesheet is mandatory in every organisation

Timesheet is a mandatory system that has to be implemented in all the companies in order to efficiently manage the work and the workforce .Here are some of the important reasons why we should use Timesheet.

Timesheet normally does not get the importance they require . The information that are saved in time and attendance system play a crucial role in managing the business process . It will help us to understand , implement and deploy the resources that will help us to enhance the skill utilization and other scheduling purposes .

Implementation
Most of the timesheet are very simple and easy to use with a very simple GUI and most of the timesheets are designed to work with a LAN or an intranet and every one can use them with atmost ease .

Getting used to the system
Timesheet has made the process of employee tracking and project tracking a very efficient one .It will improve the productivity of the company.Once Timesheet is implemented intially it might look odd and a kind of extra work to use them but the real output and efficiency will be know only when the difference the timesheet has made from the manual tracking .

Time tracking is made easy
Timesheet will help us to track time taken by the employees to work , project duration and the time spend by each and every employee over a particular project .

Tracking the Vacation is easy
Once Timesheet is implemented in the organisation then tracking the vacation is very easy . We can easily track the absentees list and this will help us to avoid any additional software to track the vacation.

100% Accurate
Timesheet ensures a perfect accuracy in the output details ."To err is human " and hence doing manual errors when calculating some crucial things like payroll for large number of employees is possible but timesheet never gives any possibility of error and hence we have be sure of the information being processed .

Reporting a Timesheet asset
Reporting feature is a very useful feature in timesheet . The same reporting technique needs loads of calculation when done manually but this not the same case of timesheet .A few computer clicks can provide us a very clear reports with graphs and tables .

Increase the productivity of the employee
As timesheet is very easy to use and implement it will surely play a huge role in increasing the productivity of the employee in the organisation . Projects leaders can get their required information from the timesheet in few mouse clicks.

Significance of Timesheet explained in video

Significance of Web based Timesheet

Companies can benefit significantly from web-based timesheetssoftware programs .In this day and age, where companies aim to reach more customers daily, There are also home-based employees who work and report from their houses. The mobility of employees in today's workforce may be beneficial in the marketing and operations campaigns, but it certainly challenges timekeeping and payroll processes. It may also affect the productivity of the companies as some employees wont work to the full extend of they are not under supervision
Many companies these days rely on traditional time keeping devices such as a basic time clock or a simple timesheets. The problem with these time keeping devices is the human component. By simply putting in a wrong entry an employee can cheat his company, intentionally or not, making his or her pay higher than it should be.These mistakes were unknown at first, letting businesses absorb costly human errors.With the invention of web-based timesheet systems, these errors can be reduced to a vast extent and hence save a large amount of money.
With web-based timesheets software, employees can log in their hours from anywhere in the world where they can get connected to the internet. Whether the employee is located at the main office, working from home or even working in some far-off area of the world, a web-based timesheets program will help employers track the attendance of employees directly and more simply.Mistakes are greatly reduced with a web-based time sheet that has the ability to control the information that is entered and the ability to cross-check the information for accuracy. Balances and checks in the web-based time and attendance software will ensure that the employees are paid fairly and accurately.
Web-based timesheets systems often have other applications that can make life easier for everyone involved; employees, employers and even the system administrators.With web-based time and attendance software, both employer and employee will have an easier task of fixing their schedules and allocating resources for important projects.

Timesheet its benefits and its purpose

                                    In an organization engaged in software development business, timesheet is filled by all developers and testers working on any project. time sheet is a sheet of pre-formatted fields in which daily tasks performed by each person are filled in their individual sheet so that they can clearly understand how far a particular person work and his efficiency . The scope ,purpose and nature of timesheet varies from organization to organization. Timesheet usually comprises of person’s name, date, project name, plan for the day, and the tasks actually performed against the planned activities. It is not a complex format but it returns valuable information. It can also be termed as daily task sheet of each individual.
                                Filled time sheet is sent by each developer or tester to their respective leaders routinely. Besides sending it to leader, as per organization directive, a copy may be required to send to HR and/or Accounts department. The frequency may vary from daily or weekly to monthly. It may also be used by accounts person to allocate the resource (developer of tester) to the respective cost centre. In positive sense the purpose of timesheet is not to track the person but to prepare a repository to refer to immediately or later for various purposes. The purposes could be the calculation of total man hours spent on a project, the cost incurred on a project, the engagement/pace/% time of an individual in a project, backlog analysis at any stage during the development, re-allocation of task, requirement analysis etc. It becomes a good tool for HR to find out the vacation trend of an individual. HR or project leader can also schedule the trainings and vacations for each individual based on their timesheet that clearly tells their workload level.
                                  Nowadays, there are a number of sources from which business owners especially of start up companies can gain access to the tools that can help them make their company's operations more efficient and also the helpful information on how they can maximize the use of such tools. One of these includes online companies who offer web based time sheet software and helpful advice on how to use them. There are a number of online companies that provide such services, and a simple search online can provide business owners with thousands of leads.
                                    For start up companies, it is important for them to gain access to time sheet that they can use to help them make their company's operations more efficient. The good news is that there are now a number of sources that business owners can tap, which can give them access to the right tools and helpful information on how to use and maximize the benefits they provide.